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The Future of Business Meetings: Video Conferencing – Taking the Time Out of Travel

The Future of Business Meetings: Video Conferencing – Taking the Time Out of Travel

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Home Page > Technology > Communication > The Future of Business Meetings: Video Conferencing – Taking the Time Out of Travel

The Future of Business Meetings: Video Conferencing – Taking the Time Out of Travel

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Posted: Jul 14, 2009 |Comments: 0
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Imagine being on your way to a business meeting and getting stuck in a traffic jam on the 405 Freeway, or sitting at an airport waiting for your flight to board only to find out it has been delayed due to weather conditions. Let’s be realistic – you don’t have to imagine this because it’s happened all too many times before.

Now instead imagine attending a business meeting at 10:00 AM in New York and being back in your Los Angeles office by 10:35 AM, then having a 15 minute briefing with your team across town before your 11:00 AM meeting with your partner in your Chicago-based office – effectively transporting yourself to all of these meetings without ever leaving your office, and all taking place without the hassle and stress of traffic jams, travel agents, airport delays, or jetlag. In today’s technology-driven world this is no longer a fantasy. It is a reality, and it can and should become your reality too.

Enter the era of videoconferencing – the future of business meetings – which takes the time out of travel – and boldly goes where no one has gone before.

Now more than ever before, companies are letting technology do the legwork so their employees can have real-time, face-to-face meetings without ever having to leave their office. Whether it is in a conference room or auditorium, or on a desktop PC, videoconferencing units are sending life-size, picture-quality images and video and CD-quality audio around the world in real-time. The results that these companies are discovering are saved time and travel expenses, but more importantly enhanced communication, faster turnaround of getting work done, and a growth in their sales, which is impossible to quantify!

With videoconferencing, in the course of a day people can participate in a meeting in Europe in the morning, be all over the United States in the afternoon, and then be in Asia in the evening. Even if their job doesn’t require them to “globe-trot” and “travel” quite as far, a meeting that could require as little as 20 minutes travel time without traffic (and we all know that this isn’t even possible in Southern California!) can now be at their finger tips within seconds.

Just planning and scheduling various meetings nationwide could take hours not to mention the trip itself taking up to a week or more – all at a significant cost! However, with videoconferencing all such meetings can take place within the same day, or even the same morning, instantaneously.

What’s more, it’s incredibly simple to use. It can be as simple as a desktop PC or a cart-based videoconference system that can be rolled from one room to another. Or it can be a fully integrated audio visual (A/V) room with audio and video calls running through the room’s integrated ceiling speakers and mics, with data visible on LCDs, plasmas, or projector screens, and all of it controlled by a single touch on a touch panel.

Interestingly, many building owners and managers have also realized the benefits of a fully integrated audio visual room. By transforming a single room in their building into a fully integrated audio visual conferencing center that they can then rent out to their tenants, they are potentially making far more than they would by leasing that same space to a single tenant, and they are solving the business needs of a number of their tenants at the same time!

At Solutionz Conferencing, we recognized the need for business meetings to be made easy. Next time before you step out to a meeting, ask yourself if your company’s bottom line could be increased with the addition of videoconferencing. It can be. Guaranteed! The future is here, the future is now, the future is videoconferencing.

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Kristin McClune -
About the Author:

Kristin E. McClune is the Director of Marketing for Solutionz Conferencing, Inc. (www.solutionzinc.com) and is introducing high technology solutions to corporations seeking to maximize thier efficiency and increase their productivity.

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Talking about a business meeting, where can i find a step by step guide to plan, pepare, direct an follow up on results?
I am a travelling salesman, what miles do i take off the journey when travelling to a meeting. I live 5 miles from the office for instance, do I take off 10 miles from the business journey?

Tagged as: Business, Conferencing, Future, Meetings, Taking, time, Travel, Video

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